Solutions
Solutions Tailored to Your Studio
Whether you're a solo designer ready to streamline or a growing studio seeking complete automation, we have a path for you.
Templates
DIY Templates
Elegant automation you can implement yourself
Perfect for designers who enjoy a hands-on approach and want immediate results.
These tested templates are specifically designed for residential interior design workflows.
Just customize, launch, and start reclaiming your time.
DesignFlow Concierge
$475
Elevate every inquiry into a curated client experience
Transform how you handle new project inquiries. This sophisticated system captures leads through a beautifully branded form.
It uses AI to understand each client's vision and budget comfort, then routes inquiries with personalized responses that feel warm and boutique.
What's Included:
✦ Elegant Google Forms client inquiry capture
✦ AI-powered analysis of project scope, style preferences, and budget
✦ Smart routing to the right team member (or you!)
✦ Automated calendar scheduling with thoughtful pre-meeting questionnaire
✦ Beautiful client records in Google Sheets
✦ Customizable email templates in your brand voice
✦ Complete setup guide and video walkthrough
Perfect for:
Solo designers or small studios drowning in inquiries and wanting to respond faster without sacrificing the personal touch
Results you'll see:
Respond to inquiries within 5 minutes (even when you're on-site)
Qualify clients before the first call
Never lose another inquiry in your inbox
Create a memorable first impression that sets you apart
Get Template
Book Strategy Session
Book Strategy Session
Book Strategy Session
StudioFlow Curator
$525
Transform projects into seamless creative journeys
Keep every project organized and clients delighted from concept to completion.
This elegant project management system guides clients through your design process with automated updates that feel personal, not robotic.
What's Included:
✦ 6-phase project tracking designed for interior design:
Discovery
Concept
Development
Procurement
Installation
Completion
✦ Automated client progress updates
✦ Google Sheets integration for easy tracking
✦ Vendor order and delivery tracking
✦ iPhone shortcuts for on-site updates
✦ "Design diary" client emails showing project evolution
✦ Complete documentation and training
Perfect for:
Designers juggling multiple projects and tired of clients asking "what's the status?" or vendors slipping through the cracks
Results you'll see:
Never miss a project milestone again
Clients feel informed and excited throughout the process
Vendor coordination becomes effortless
Spend less time updating, more time creating
Get Template
Book Strategy Session
Book Strategy Session
Book Strategy Session
DesignFlow Complete
$895
The complete system for boutique design studios
The best of both worlds, seamlessly integrated. Inquiries automatically transform into managed projects, giving you end-to-end visibility and control from first contact to final installation.
What's Included:
✦ DesignFlow Concierge + StudioFlow Curator fully integrated
✦ Automatic inquiry-to-project conversion (no manual data entry!)
✦ Unified client dashboard showing their entire journey
✦ Timer-based smart system (checks every 15 minutes for new approved leads)
✦ All documentation, templates, and iPhone shortcuts
✦ 30 days of email support
Perfect for:
Established designers ready for a complete operational transformation
Results you'll see:
Complete visibility into your entire client pipeline
Zero administrative tasks falling through the cracks
Reclaim 15+ hours weekly
Scale confidently without losing the boutique feel
Get Template
Book Strategy Session
Book Strategy Session
Book Strategy Session
White-Glove Implementation
Custom automation designed around your unique studio
For designers who want the transformation without the technical work. We handle everything: from strategy to implementation to training.
We'll create systems that feel authentically you.
StudioFlow Foundations
Studio Setup & Optimization
$2,495
Complete implementation with personal guidance
We become your automation partner, taking the time to understand your brand, your process, and your vision. Then we build and optimize systems that work the way you work.
What's Included:
✦ 2-hour discovery session exploring your workflows and aesthetic
✦ Custom setup of DesignFlow Concierge and StudioFlow Curator
✦ Branded email templates written in your unique voice
✦ Form design consultation (ensuring everything feels on-brand)
✦ Personal training session with screen recordings for your reference
✦ 60 days of optimization support as you settle into your new systems
Perfect for:
Designers who value premium service and want expert guidance throughout implementation
Investment:
$2,495
Complete our brief application and we'll send you a booking link within 48 hours if we're a good fit.
Apply Now
Book Strategy Session
InquiryFlow System
Intelligent Inquiry System
$5,500
AI-powered client qualification that preserves the personal touch
Sophisticated automation that understands design, not just data. This custom system learns your style, matches clients to your portfolio, and creates a concierge-level experience from the very first interaction.
What's Included:
✦ Advanced AI analysis of style compatibility
✦ Automatic portfolio matching (shows prospects your work that aligns with their aesthetic)
✦ Budget comfort assessment (not just numbers but understanding their investment readiness)
✦ Automated "design vision" questionnaire
✦ Intelligent follow-up sequences based on engagement
✦ Integration with your existing design tools
✦ Custom CRM setup if needed
Perfect for:
Established designers ready to attract perfectly aligned clients and stop wasting time on consultations that go nowhere
Investment:
$5,500
Complete our brief application and we'll send you a booking link within 48 hours if we're a good fit.
Apply Now
Book Strategy Session
StudioFlow Signature
Complete Studio Automation
$8,500
End-to-end systems for studios ready to scale gracefully
Everything you need to double your project load without doubling your stress. We automate your entire client journey, from inquiry to testimonial, while preserving the elevated, personal experience your clients expect.
What's Included:
✦ Full client journey automation (inquiry through project completion)
✦ Project management through all design phases
✦ Vendor coordination workflows
✦ Payment reminders and invoice automation
✦ Branded client portal where clients can view progress
✦ Automated photo delivery and album creation
✦ Testimonial and review request sequences
✦ Referral generation system
✦ Complete training for you and your team
✦ 90 days of optimization support
Perfect for:
Growing studios ready for operational excellence without sacrificing their boutique positioning
Investment:
$8,500
Complete our brief application and we'll send you a booking link within 48 hours if we're a good fit.
Apply Now
Book Strategy Session
CollectiveFlow Enterprise
Multi-Location Design Collective
$12,500
Unified operations for design studios with multiple locations or partners
Complex studio, simple systems. Whether you have multiple locations, a team of designers each running projects, or a collective model, we create cohesive automation that keeps everyone aligned while honoring individual creative approaches.
What's Included:
✦ Multi-location/designer workflow architecture
✦ Centralized client management with designer-specific views
✦ Resource allocation and project assignment automation
✦ Team collaboration and communication systems
✦ Unified reporting across all locations/designers
✦ Custom integrations with your specific tool stack
✦ Comprehensive team training
✦ 6 months of optimization support
Perfect for:
Established studios with complex operational needs
Investment:
$12,500
Complete our brief application and we'll send you a booking link within 48 hours if we're a good fit.
Apply Now
Book Strategy Session
Monthly Ongoing Support
Your automation partner
Creative Energy Support
Monthly Automation Support
$750/month
Your automation partner as you grow
Think of us as your behind-the-scenes operations team. We handle the systems, troubleshooting, and optimization so you can focus entirely on design. As your studio evolves, your automation evolves with you.
What's Included:
✦ Monthly optimization and workflow refinement
✦ New automation creation as needs emerge
✦ Technical troubleshooting and support
✦ Priority response (within 24 hours)
✦ Monthly 60-minute strategy call
✦ Template updates and improvements
✦ 60 days of optimization support as you settle into your new systems
✦ Quarterly workflow audits
Perfect for:
Studios who want the peace of mind of ongoing expert support
Investment:
$750/month (3-month minimum commitment)
Complete our brief application and we'll send you a booking link within 48 hours if we're a good fit.
Apply Now
Book Strategy Session
Not Sure Where to Start?
If you're feeling overwhelmed by options or unsure which path fits your needs best, let's talk.
Every studio is unique, and so is the right solution.
Book a Studio Strategy Session ($395, fully credited toward any service package you choose) and we'll spend 90 minutes creating your personalized automation roadmap. You'll walk away with complete clarity on what to implement, when, and how; whether you work with us or not.
Here's how it works:
Step 1: Complete a brief application so I can understand your studio and goals
Step 2: I'll review within 48 hours and send you a booking link if we're a good fit
Step 3: We'll meet for 90 minutes to map your workflows, identify opportunities, and create your custom roadmap
Apply Now
Book Strategy Session
Alternatively: If you have specific questions about our services, feel free to reach out via email to: support@virtualworkflows.com, and we'll respond within 24 hours.